The Tabs CAFM API lets your CAFM and CMMS software exchange data securely with ERP, finance, stock, asset and business systems. It is the bridge that keeps jobs, inventory, spend and asset records aligned — so your teams work from one version of the truth.
What is the Tabs CAFM API?
The Tabs CAFM Application Programming Interface (API) is a secure, structured way for Tabs FM to talk to other software systems. It lets your CAFM and CMMS data flow in and out of Tabs FM automatically, removing manual re-keying and keeping every system aligned.
- Open, standards-based interface
- Secure, authenticated access
- Read and write CAFM/CMMS data
- Event-driven or scheduled transfers
- Designed for developers and integration partners
Why an API matters
Facilities and estate teams rarely work in one system. An API makes Tabs FM part of a connected technology ecosystem, so data is always current, decisions are based on fact, and operational processes run without friction.
- Eliminates duplicate data entry
- Reduces errors and outdated records
- Speeds up workflows across departments
- Supports real-time reporting and dashboards
- Scales as your systems landscape grows
How it works
Our consultancy and development teams define the data mapping, authentication and transfer schedule that fits your architecture. The API then exchanges information between Tabs FM and your third-party systems using secure endpoints.
- Map data fields between systems once
- Authenticate via secure API credentials
- Push or pull records on demand or on schedule
- Validate and log every transfer
- Monitor and adjust integrations over time
Jobs and work orders
Raise, assign, update and complete jobs from external systems. Engineers see the same work in Tabs FM whether the request came from a helpdesk, tenant portal, IoT sensor or another maintenance platform.
- Create jobs from external triggers
- Sync status, notes and completion data
- Allocate labour and contractors automatically
- Feed job history back to parent systems
- Support SLA and PPM scheduling
Stock and inventory
Keep parts, stores and supplier catalogues in sync. Stock levels, movements and reorder points can be exchanged with procurement, warehousing or ERP systems so maintenance teams always have what they need.
- Sync stock levels and locations
- Update parts catalogues and pricing
- Record issues and returns automatically
- Link stock to purchase orders and jobs
- Trigger replenishment from minimum stock rules
Finance and procurement
Connect work performed in Tabs FM to your finance system. Costs, purchase orders, invoices and budgets can flow between systems to give finance teams accurate, timely information.
- Transfer purchase orders and invoices
- Sync cost centres, budgets and nominal codes
- Match work orders to financial transactions
- Support accruals and spend forecasting
- Reduce month-end reconciliation effort
Assets and estates
Asset registers, locations, condition data and lifecycle events can be shared with asset management, BIM, GIS and space-planning tools. This gives estates teams a single, trusted view of their portfolio.
- Sync asset registers and hierarchies
- Update location and condition data
- Exchange lifecycle and compliance events
- Link assets to warranties and contracts
- Feed data into BIM or GIS platforms
Get expert help
Every integration is different. Our teams are experienced in working with other APIs and can design, build and support the connections your organisation needs.
- Integration scoping and design
- Custom development and mapping
- Testing, go-live and documentation
- Ongoing monitoring and support
- Contact us to discuss your requirements